A comprehensive data collection solution for mobile teams

1. Five Applications of Zoho Forms for Outdoor Work

1.1 Upload Photos and Files from Your Phone

With Zoho Forms, reporting work from the field has never been easier. You can quickly capture work photos with your phone and upload them to the form instantly.

Not only images, but you can also attach documents or files directly from your mobile device. This ensures work progress is updated immediately, without waiting until you return to the office.

1.2 Scan Codes with Mobile Forms

Scanning codes using Zoho Forms’ mobile forms is a feature that truly delivers great value. Instead of manually entering numbers into a form, you can now simply scan a code with your phone. This not only saves time but also minimizes data entry errors and unnecessary mistakes.

1.3 Collect Signatures Anytime, Anywhere

With Zoho Forms, collecting signatures has never been more convenient. You no longer need to carry around paper and pens, yet you can still collect signatures from customers or colleagues with a smart online form.

Step 1: First, users need to tap on the "Tap to sign" field.

Step 2: Next, sign accurately in the blank tab!

Step 3: After carefully reviewing, simply press "Done," and your signature will be saved and submitted.

Sign Anytime, Anywhere

For example, if you are at a construction site and need an employee’s signature, they can simply open Zoho Forms on their phone and sign directly. This saves valuable time for both parties to focus on more important tasks.

1.4 Capture Location Coordinates

Zoho Forms’ Geolocation feature is a lifesaver for those working in remote areas or places where manual data entry is inconvenient. Instead of entering each detail manually, you can now tap a few times, and the system will automatically capture your current coordinates.

1.5 Convenient Data Collection Kiosk

With Zoho Forms, your phone becomes a super convenient “data collection kiosk.” Suppose you're managing a large event like an exhibition or conference—rather than taking guest feedback with pen and paper like in ancient times, you can simply use an online form to collect feedback along with their contact information on the spot.

The best part is that the form automatically refreshes and deletes old data after each submission. Of course, all data is password-protected to ensure absolute security.

2. Tips for Newbies on Using Zoho Forms for Work

2.1 How to Create a Form with Zoho

To create a sleek, professional form with Zoho Forms, follow these steps:

Step 1: Sign up or log in to your Zoho Forms account.

Step 2: It’s best to try the free plan first to explore the basic features. Start by clicking the "Create Form" button to begin designing your form!

Step 3: Choose from pre-made templates or create a personalized form from scratch.

Step 4: Once satisfied, click "Save," embed it on your website, or share it across platforms to collect data.

2.2 How to Enable File Upload in Forms

To enable the file upload feature in Zoho Forms, follow these steps:

Step 1: Add a file upload field to your form

In the form editing mode, drag the "File Upload" field from the left toolbar and drop it into the design area.

Creating forms with Zoho

Step 2: Customize file upload field settings

Here, you can set the maximum file size allowed, select compatible file formats (PDF, images, documents, etc.), and add labels or instructions to help users upload files correctly.

Step 3: Save and share the form

Once done, don’t forget to save the form and share it with others! Now, users can only upload files based on the requirements you set. To access uploaded files, go to the "Submit Form" tab in Zoho Forms.

3. Final Thoughts

Zoho Forms is a reliable and efficient data collection solution, especially suitable for mobile teams. With its user-friendly interface, diverse features, and seamless data synchronization, this tool optimizes workflow from data collection to management and analysis. The combination of simplicity and high flexibility makes Zoho Forms an ideal choice for various industries.