Guide to creating and scheduling online meetings with Zoho Meeting and essential tips you shouldn't miss

1. Start an instant meeting

With Zoho Meeting, you can start an instant meeting with just one click, making it easy to connect and collaborate from anywhere.

This method is ideal for urgent meetings or brief discussions. Users don’t need to go through complex setups—meetings can begin anytime as needed. You can also share the meeting link easily, allowing participants to join without prior registration.

To start an instant meeting, log in to your Zoho Meeting account → on the homepage, find and click the “Meet Now” button to begin immediately.

Zoho Meeting will provide two options:

• Audio Conferencing – for audio-only meetings
• Video Conferencing – for meetings with both audio and video

After selecting, the system generates a meeting link. You can copy and share this link with participants via email or messaging apps like Zalo, WhatsApp, Messenger, or Slack.

2. Schedule a future meeting

To schedule a future meeting, follow these steps:

Log in to your Zoho Meeting account → Click “Schedule” to set up a meeting.

• In the pop-up window, enter a meeting name of your choice, such as “Project Handover Meeting”, “Monthly Review”, or “Year-End Report.”
• Select the Meeting Type:
  • Audio Conferencing – for audio-only meetings
  • Video Conferencing – for meetings with both audio and video
• Set the date, time, and duration of your meeting.

Note:

• The free version of Zoho Meeting has a 1-hour limit per meeting.
• By default, the system uses the time zone set in My Settings, but you can change it via the dropdown menu.

Scroll down to fill in details about the host and participants:

• Host: By default, you are the presenter for the meetings you schedule. If needed, you can assign another presenter from your organization.
• Participants: Add attendees by entering their email addresses. The system will send them email invitations.
• Agenda: Provide an overview of the meeting’s main topics for participants. This step is optional.

You can click More Options for additional settings:

• Recurring Meeting: Set up daily, monthly, or yearly recurring meetings. You can also specify an end date or the number of occurrences.
• Co-host: Select if you want to assign a co-host.
• Reminder: Configure email reminders (e.g., 5, 10, or 15 minutes before the meeting) or choose a custom time.

Once all details are set, click “Schedule” to finalize the meeting.

3. Important notes when creating meetings with Zoho Meeting

Here are some key points to remember:

• Only the host or presenter can rename a meeting.
• Instant meetings can only be renamed within the first hour after they start.
• Scheduled meetings can only be renamed before the set end time.
• You can upload a contact list at contacts.zoho.com for easier participant management when setting up meetings.

4. Conclusion

With just a few simple steps, you can easily create a meeting with Zoho Meeting to connect with colleagues, partners, or clients. Make sure to take advantage of the tips above to maximize the platform’s features!