What is Whiteboard in Zoho Meeting? Tips on using this useful tool to enhance meeting efficiency

1. What is the whiteboard in Zoho Meeting?

A whiteboard is an essential tool for educators, helping them present knowledge and illustrate ideas to make lessons more understandable for students. It is also widely used in businesses and organizations, where teams utilize whiteboards for brainstorming, planning, note-taking, and presenting ideas in meetings.

Understanding this need, Zoho Meeting developers have integrated a virtual whiteboard into the platform. This tool enhances interaction among meeting participants by allowing them to write text, draw shapes, and insert images to share ideas and create diagrams, improving the overall effectiveness of the meeting.

2. When should you use the whiteboard?

Zoho Meeting users can utilize the whiteboard in various situations, including:

• In online teaching: To explain complex concepts, create process diagrams, or take quick notes that help students understand lessons more easily.
• In business meetings: To brainstorm ideas, plan projects, document key tasks, or visualize processes for completing complex assignments.
• For remote team collaboration: To allow all members to work on a shared board instead of taking individual notes.

Additionally, the whiteboard is highly useful for meetings that require discussion or idea presentation. It helps users illustrate, annotate, or edit images and content in real time, making information clearer for all participants.

3. Key features of the whiteboard

The whiteboard in Zoho Meeting offers several outstanding features:

• Insert and format text: You can add text, customize font style, color, alignment, bullet points, and use a highlighter.
• Easy-to-use drawing tools: Zoho Meeting allows users to draw rectangles, squares, arrows, and color shapes, as well as create diagrams quickly to support text explanations.
• Shape recognition: The whiteboard can recognize freehand sketches and convert them into perfect shapes. For example, if you draw a rough circle, Zoho will automatically refine it into a neat and proportional shape.
• Insert images: You can upload and add images to the whiteboard with just one click.

Additionally, users can save and download the whiteboard as an image file during or after the meeting for future reference.

4. How to use the whiteboard in Zoho Meeting

Create and share a whiteboard

Anyone in the meeting can create and share a whiteboard with other participants. Follow these steps to use the whiteboard in Zoho Meeting:

Start or join a meeting. Click the Share button on the meeting toolbar at the bottom of the screen.

Click Whiteboard to continue.

Use the drawing tools to sketch, annotate, write text, or insert images. You can also select different colors, similar to the Paint tool on Windows.

Use the Marker tool (highlighter) to emphasize important points.

Perform Undo and Redo actions, just like in design and graphic platforms.

When finished, click Stop Sharing to close the whiteboard.

View the whiteboard after the meeting

After the meeting ends, you can view and download the whiteboard from the meeting summary page. Alternatively, you can:

Log in to Zoho Meeting and select the Meeting tab on the left panel.

Click on the Past tab to view previous meetings.

A list of past meetings will appear. Click the three-dot menu next to a meeting and select Whiteboard to access it.

The whiteboard used during that meeting will be displayed for you to review or download.

5. Conclusion

The whiteboard feature in Zoho Meeting provides significant benefits for users in presenting and illustrating ideas effectively. With built-in drawing tools and image insertion capabilities, users can easily create diagrams, take notes, and provide visual explanations. This is an essential tool for online meetings, especially for remote teams and virtual classrooms.