Base Office - an app for managing internal notices and documents

1. Overview

Many companies and organizations currently rely on chat applications like Zalo or Telegram to announce internal documents. However, this often leads to lost information and missed important updates, affecting employees' rights and responsibilities at work.

Base Office was developed to resolve these challenges. As part of the Base.vn ecosystem, this application specializes in managing internal notices and documents, allowing companies to announce policies, regulations, events, or inter-departmental communications quickly and accurately.

2. Key Features

Quick and accurate document creation and distribution
Base Office acts as a shared inbox for the entire company, storing all important documents in one place. Each document must meet established standards, ensuring transparency and completeness for review or feedback when necessary.

Users can draft basic documents directly in the application or attach detailed supporting files like DOC or PDF formats. The app also allows documents to be distributed promptly to specific groups or company-wide audiences, ensuring fast and efficient communication.

Administrators can assign permissions for each document, specifying who can view, download, forward, or edit the content.

Smart document organization
The application organizes documents logically by categories such as reports, decisions, proposals, keywords, issuing departments, or recipient units. Documents can also be grouped into folders for easier retrieval.

Base Office provides a robust search feature, enabling users to quickly find documents based on related information or pre-tagged labels.

Convenient document approval
The application automates the document approval process, reducing manual effort while maintaining precision. Users can tag approvers, who then receive real-time notifications about documents requiring their attention.

Collaborations are seamless, with features allowing users to comment, upload files, and discuss decisions directly within the document interface.

Flexible handling of documents
Base Office supports various actions like approving, rejecting, or forwarding documents to other users, ensuring smooth workflow management. Once approvals are completed, documents automatically update their status (e.g., "Published"), saving time and simplifying progress tracking.

3. Pricing

Base Office offers four subscription packages tailored to different needs:

• Starter: 450,000 VND/month for up to 30 accounts.
• Growth: 900,000 VND/month for up to 60 accounts.
• Business: 900,000 VND/month + 15,000 VND/account (for accounts exceeding 60).
• Enterprise: Contact for custom pricing.

All packages require a minimum 12-month payment.

Additionally, Base Office is part of Base.vn's Digital Workspace suite, which includes:

• Basic: 79,000 VND/account/month (does not include Base Office).
• Advance: 119,000 VND/account/month.
• Premium: 149,000 VND/account/month.

4. Limitations

While Base Office is a robust tool, it works best when integrated with other Base.vn applications like Base Message for messaging or Base WeWork for task management. Its standalone usage may feel limited due to the ecosystem's modular nature.

Creating new documents can also be time-consuming, requiring detailed data entry. While this ensures better management later, it can pose challenges for first-time users.

5. Suitable Users

Base Office is ideal for small and medium-sized businesses in Vietnam, especially those already utilizing other Base.vn platforms and seeking a reliable solution for managing internal notices and documents while minimizing lost information.

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6. Conclusion

Base Office stands out with its useful features and ease of use. Despite some drawbacks, it remains a strong choice for Vietnamese businesses, particularly when used alongside other Base.vn applications.