Base Square - an effective internal knowledge management solution that helps build a learning culture in the company

1. Overview

When it comes to sharing documents and knowledge, you’ve likely heard of popular platforms like Confluence, Notion, or SharePoint in Microsoft 365. However, these platforms are often expensive or difficult to use. Meanwhile, there is a completely Vietnamese-developed software that is gaining popularity among domestic companies, and that is Base Square.

This platform is simple and allows organizations to easily build and manage an internal knowledge base. Employees can quickly share and disseminate valuable information or knowledge they acquire.

To make it easier to visualize, Base Square can be thought of as an internal company library. It’s a place where any member can come in and research or exchange knowledge anytime.

2. Key features

Knowledge and document sharing

Base Square is designed to help employees within a company easily share their knowledge and insights, contributing to the creation of a shared knowledge base. Once logged in, users can directly create articles and documents to share professional knowledge or analyze interesting and engaging information.

Knowledge storage and management

As a digital internal library, Base Square supports users in quickly uploading documents to the platform with just a few simple steps. After creating knowledge within Base Square, users can organize it logically by topic name, category, or question. You can also set the software to only display categories or questions of interest to you, making future searches more efficient.

Enhancing comments and interactions

As part of the Base.vn ecosystem, Base Square is developed to optimize teamwork within companies. This software includes several useful features to encourage Q&A and interaction between members of the organization.

You can also visit Base Square to ask questions on topics of interest, respond to others' inquiries, or vote for replies you like. At this point, the application acts as an "internal Reddit," helping to connect members of the organization more closely.

Building a learning culture

An interesting feature of this software is the ability to create a leaderboard for members. This allows the organization to evaluate those who contribute positively to building the company's knowledge base.

All questions and answers from members are counted and converted into points to update the leaderboard in real-time. This provides motivation and inspiration for members to build a learning culture at work.

3. Pricing

Base Square currently offers four paid plans to suit different user needs:

• Starter plan: 450,000 VND/month. Allows users to access all product features but supports up to 30 accounts.
• Growth plan: 900,000 VND/month, supports up to 60 accounts.
• Business plan: 900,000 VND/month + 15,000 VND per account (for accounts 61 and beyond), suitable for businesses needing more than 60 accounts.
• Enterprise plan: Contact for the best pricing.

Note that users must commit to at least 12 months. On average, the cost per account is just 15,000 VND, a relatively affordable price considering what Base Square offers.

In addition, Base Square is also integrated into Base.vn's Digital Workspace solution with the following three plans:

• Basic: 79,000 VND/account/month.
• Advance: 119,000 VND/account/month.
• Premium: 149,000 VND/account/month.

These three packages require at least 30 accounts and are billed annually. Base also offers other solutions like Employee Happiness, Digital Transformation, and Financial Management. Businesses can contact BENOCODE for consultation to find the most suitable and cost-effective solution.

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4. Drawbacks

Base Square currently does not allow users to customize the interface for easier use. You may feel bored or lose inspiration when constantly facing the same interface over time. For example, Reddit allows users to toggle dark mode and switch between card or compact views, making it very convenient.

The digital library feature in Base Square is also not very convenient, as PDF files uploaded do not have thumbnails for illustration and are limited to 25MB. Users will spend a lot of time building a proper digital library if the number of eBooks reaches thousands of files.

However, using the complete suite of Base.vn solutions can help you address many operational issues in your business. Only by integrating with other tools in the ecosystem can you fully unlock the benefits that Base.vn provides, thus motivating the Vietnamese team to develop competitive software on the global stage.

5. Suitable audience

Base Square is suitable for medium and large businesses in Vietnam, especially those already using other Base.vn platforms and looking to better manage knowledge and documents. It is also ideal for organizations seeking a solution to improve team coordination efficiency.

If you are interested, you can click the button below to try it out or contact BENOCODE for detailed consultation and support to deploy the solution and optimize your workflow processes.

6. Conclusion

With its user-friendly Vietnamese interface, Base Square is truly an excellent solution for companies to build an internal digital knowledge base and stimulate knowledge exchange among members within the organization.