What is HR Management? The secret to building an effective human resource team

Human resource management – both a difficult problem and a golden opportunity to help businesses break through. If you know how to manage properly, that team will become a "secret weapon" to help businesses speed up. In this article, BENOCODE will share the secret to building a team of good and united personnel so that you can confidently lead in the competitive era.

Table of content

1. What is Human Resource Management?
2. Main functions and tasks in human resource management
3. Effective HR management process for businesses
4. Required qualities of a professional human resource manager
5. Some successful case studies in human resource management
6. Conclusion

1. What is Human Resource Management?

In simple words, HR management is like being a "captain" in a team game, you not only need enough players, but you also have to choose the right people, put them in the right positions, and most importantly, keep the whole team looking in the same direction. This is the process of managing everything related to people in the business – from recruitment, training, talent retention, to creating a comfortable and productive working environment.

But don't think that's all, HR management is now even bigger, playing a role in creating corporate culture, promoting innovation, and supporting organizations to adapt to the changes of the digital age and globalization. In other words, HR managers must not only "manage people" but also "manage the future", both maintaining cohesion and pushing the team forward.

2. Main functions and tasks in human resource management

If you think that HR management is just about recruiting people and paying salaries, then... You need to think again! Human resource management is actually an "art" – where sophistication, strategy, and even a little humor are perfectly combined to create an effective team. Here are the main "fronts" that HR managers face:

2.1. Recruiting and attracting talents

Recruitment is not just about posting information and waiting for candidates. It is a whole journey of "looking for gold" with hundreds of profiles and countless interviews. You must know how to create attractive recruitment policies such as "bait", to attract the right people and fit the company culture. What if not? Welcome to the office "circus".

2.2. Make a contingency plan

Life is always full of surprises, talented employees suddenly quit their jobs, department heads suddenly switch to "rival companies". This is where HR managers need to have a contingency plan, from training potential employees to being ready to respond to any situation.

2.3. Performance Management

Tracking employee performance is not to catch errors, but to help them "work smarter." This is also the time when you discover which employees are really working hard and who are the "holy surfers of Facebook during work hours". From there, managers can come up with solutions to improve, or... decided to let them "shine elsewhere".

Functions and Duties

Functions and duties of human resource management

2.4. Training and development

Human resource management is like a teacher, both finding ways to upgrade the skills of employees and ensuring that the training budget does not exceed the plan. A good team of personnel is always fully equipped with knowledge and skills as a "weapon" to conquer all challenges.

2.5. Rights and benefits

Salaries and bonuses, vacation regimes, even snacks in the office – all of them are motivation for employees to "burn" for the company. But remember, don't forget the golden rule: fairness and transparency!

2.6. HR information management

Technology is now a great assistant. Intelligent management software not only helps store information but also helps managers easily "read" each employee: strengths and weaknesses to come up with appropriate change plans and strategies.

2.7. Data Tracking

Thanks to technology, tracking HR data has never been simpler. No matter if you're in the office or at home sipping coffee, just a laptop, all the necessary information is at your fingertips.

3. Effective HR management process for businesses

Human resource management is not a "done" job, but a continuous process, requiring thorough preparation, careful care and a little ingenuity. Here are the "5 golden steps" to help your HR team not only perform well, but also engage and thrive.

Step 1: Build a comprehensive and secure HR management system

You definitely don't want to see your employees' information cluttered up like a pile of papers, right? So, the first and most important step is to build a strict and secure HR management system. All important information such as personnel tracking sheets, recruitment records, payroll, and work performance results need to be stored scientifically.

Step 2: Set up a specific recruitment and HR management process

Recruiting personnel is not about "procurement" but about building a talented team. You need to establish a clear recruitment process, from job posting, interviews to training and personnel rotation.

In particular, don't forget to build an attractive remuneration and salary policy, because "talented people" always have high requirements. Most importantly, create a work environment where each employee feels like they are part of a "family" – where everyone shares the same goals, vision, and culture.

Step 3: Describe and allocate the right job

Once there is a team of "standard employees without adjustment", the next step is to assign work to each person. Make sure that the job is clearly described, helping each employee understand their role. A suitable job will help employees maximize their capacity and if everyone is doing the right job.

Step 4: Establish clear performance goals and benchmarks

Goals are guidelines that help employees know where they're going. The HR department needs to develop clear working goals, and at the same time determine fair and objective evaluation standards. Set goals to help employees not get "lost", create motivation and strengthen cohesion. Remember: "Clear goals – strong motivation!"

Step 5: Closely monitor and evaluate work performance

Finally, you won't be able to know if your employees are doing well or not without regular monitoring and evaluation. Performance monitoring helps you detect issues early, so you can make timely adjustments. Reward those who do well, support those who have not been effective, or in the worst case, make the decision to break up if necessary. Although it is difficult, this is an indispensable step to maintain the quality of the team.

4. Required qualities of a professional human resource manager

Human resource management is not only "managing people" but also an art that combines skills, knowledge and attitudes. So what qualities do HR people need to have to "successfully complete their tasks"? Let's take a look at BENOCODE below:

4.1. Professional knowledge

First, in terms of professional knowledge, you can't just stop at knowing the names of departments in the company. You need to master labor law like the palm of your hand and understand psychology to "read" your colleagues. If you are not knowledgeable about labor law, it will be difficult for you to make fair and reasonable decisions.

4.2. Work skills

Communication skills: Don't think that communication is just a normal "talk", especially in human resource management. This is a job that requires you not only to speak clearly but also to listen and understand others. A good employee not only solves problems but also builds positive relationships, from leaders to employees.

Negotiation skills: Negotiation is not only a "salary deal" with a candidate but also the ability to resolve "verbal battles" between departments. Doing this skill well, you are both a hero to save the organization and a super mediation expert. You can even negotiate successfully to... The boss approves the leave for me.

Technology skills: Using a mobile phone is not enough, you also have to know how to "play" Excel, run human resource management software like a professional. Because, in the digital age, "slow is a lost turn," but losing a turn is not in time for the deadline. Believe me, if you know how to take advantage of technology, you will become a superhuman who handles work quickly and still surfs Facebook leisurely.

Problem-solving skills: Human resource management is a never-ending battle with "difficult chess." From hiring the wrong people to handling drama at work, this skill will help you "cut down" any problem. And remember, a good HR professional not only solves neatly but also makes people think the problem never existed.

Work Skills

Working skills of human resource managers

4.3. Attitude at work – Equally important

Work hard and be patient: If you think that HR is all about "sitting at the desk," then you are mistaken. From sifting through 200 CVs to dealing with "sky falls" requests, it will all test your patience. The secret to overcoming? Always keep an optimistic spirit as if you are watching a comedy episode, because at the very least, you get paid to experience office drama.

Integrity and fairness: Being a biased person is different from "carrying firewood into the forest." Whether you're a boss or an employee, you need to be clear, transparent, and unbiased. Be the hero of justice in the company, but remember that sometimes justice will offend some people.

Endure high work intensity: Being an HR worker means that you are always in "multitasking" mode, both handling deadlines, responding to candidate messages, and dealing with crises from other departments. This requires you to know how to manage your time and handle work properly.

5. Some successful case studies in human resource management

5.1. Google

Google is one of the typical companies for effective human resource management. In particular, Google always focuses on creating a creative and open work environment. Perks such as free meals, a modern gym and comfortable workspaces are part of their talent acquisition strategy. Not only that, Google also encourages employees to participate in creative projects, contributing to the creation of innovative products. It's because of this work culture that Google continues to be an ideal destination for talent around the world.

Google Work Environment

Google Workplace

5.2. Vietjet Air

When it comes to Vietjet Air, everyone must immediately think of cheap flights. However, few people know that Vietjet Air has built an extremely effective team through a rigorous recruitment and training process. They create a dynamic work environment where respect and professionalism are always at the forefront. Thanks to these policies, Vietjet Air not only attracts talent but also maintains a strong staff, helping this airline rise to become one of the most successful names in Vietnam.

5.3. FPT Corporation

As one of the "giants" in the technology industry in Vietnam, FPT always invests heavily in the development of human resources. With a methodical training system through FPT Academy, the company not only trains employees with high professional skills but also creates clear promotion opportunities for all employees. In addition, FPT also pays great attention to the remuneration regime, helping to attract and retain good talents. Thanks to this effective human resource management strategy, FPT has not only maintained its position in the technology industry but also contributed to promoting the development of Vietnam's technology industry.

6. Conclusion

Building a team of personnel is like planting a tree, it takes time, care and investment. But rest assured, the "sweet fruit tree" will come! With the tips BENOCODE shares in the article, you have the formula in your hands to optimize personnel, increase productivity, and improve competitive advantage.

Properly understanding and applying human resource management principles is not only the key to building a strong team, but also a launching pad for businesses to reach far and develop sustainably in all challenges.

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