40+ Project Management terms every manager should know

A flexible working method that allows teams to adapt quickly to changes through short sprints. 

A list of tasks, work, or features that need to be completed in a project, prioritized to guide the team on what to tackle next. 

The initial plan for the project's schedule, budget, and scope, used to track progress. 

Obstacles that hinder project progress, needing timely detection and removal. 

Factors that slow down project speed and performance, such as excessive approvals from stakeholders. 

A creative method for generating ideas and solutions, where team members propose many ideas without immediate criticism. 

Brainstorming 

The total estimated cost for the project, including labor, materials, and operating expenses. 

A document or report analyzing a specific case, often detailing how an organization or individual solved a problem or achieved a goal. 

The process of controlling and managing changes in the project to maintain effectiveness. 

An emergency plan to address disruptions in the project. 

A technique for scheduling projects by identifying the order of tasks necessary to achieve project timeline goals. 

A visual tool used to monitor, analyze, and manage information in a project or organization, displaying key metrics and progress. 

A final product, service, or document created in a project, representing specific outputs promised to clients or stakeholders. 

A method for measuring and assessing project progress and performance, combining actual costs, value of completed work, and planned progress. 

A method for accelerating project timelines by performing multiple tasks simultaneously or starting tasks earlier than planned. 

A visual tool for planning and tracking task progress in a project, showing tasks as bars against a timeline. 

The process of identifying and resolving issues that arise in the project. 

The first meeting at the start of a project where stakeholders and team members discuss goals, scope, and plans. 

A document that records the discussions, decisions, and assigned tasks from a meeting. 

Meeting Minutes 

Significant points marking progress and achievements in a project. 

Tasks that have a significant impact on the project's success; completing them on time is essential for maintaining schedule and quality. 

A project management tool for planning and tracking progress, displaying tasks and their relationships in a graph. 

The process of acquiring goods and services needed for the project, including identifying requirements, sourcing suppliers, and contracting. 

Factors such as time, budget, and quality that can impact project success; effectively managing these constraints is vital. 

The stages a project goes through from initiation to planning, execution, and closure. Understanding the life cycle aids effective project management. 

Tools that support tracking, planning, and managing all aspects of a project, enhancing efficiency and team collaboration. 

The person responsible for the entire process and outcome of the project, requiring leadership and management skills. 

An approved document detailing the scope, timeline, budget, and other factors of the project, serving as a basis for monitoring progress. 

The process of ensuring that products and services meet established quality standards, involving inspection and evaluation activities. 

A tool for assigning responsibilities and roles within the project team, clarifying who is responsible, involved, informed, and accountable. 

A document that checks the status and progress of the project, often used to update stakeholders. 

The act of assigning and distributing resources like personnel, materials, and finances to project activities for optimal progress. 

Any necessary asset to complete the project, including human resources, materials, equipment, and finances. 

Resource

The process of identifying, assessing, and managing risks that may affect the project, aiming to minimize damage and increase success chances. 

Strategies to reduce the likelihood and impact of project risks, including contingency planning and control processes. 

The person responsible for managing and mitigating risks in the project, needing to monitor the situation and report issues timely. 

A description of the project's elements and limits, including objectives, tasks, and expected outcomes; clear scope helps avoid misunderstandings. 

The uncontrolled expansion of project scope, leading to additional requirements without proper evaluation, potentially delaying progress and increasing costs. 

An agile working method focusing on product development through small teams and short iterations, encouraging collaboration and continuous feedback. 

The maximum amount of time a task can be delayed without impacting the overall project schedule, helping to manage and adjust timelines effectively. 

A fixed time period (usually 1 to 4 weeks) for completing a phase or task in a project, commonly used in Scrum to promote focus and productivity. 

Individuals or groups directly affected by or involved in the project, including customers, investors, and the project team; managing relationships is crucial for success. 

A document updating project progress compared to the initial plan, typically sent periodically to stakeholders for information and feedback. 

Conclusion 

Understanding project management terms is crucial for the success of any project. We hope this list helps you enhance your management skills and optimize your workflow. If you have additional terms to share, please comment below!